Compare supplier quotes against the approved spec.

Every quote checked against the approved revision before anyone reads the price, with the real cost per unit beside it.

Start with a development review How it works

Quotes · Canvas field jacketWeek 4

Quote	Built to	Canvas	Real cost
Q06 · $31.20 a unit	Revision D	12 oz, wash tested	$31.60
Q07 · $28.40 a unit	Revision C	10 oz, never washed	$35.10

Real cost adds the wash test and rework, and the returns a quote is expected to cause

The two quotes side by side, with the revision each cites and what the jacket would really cost.

Sound familiar?

The cheap quote was for the old version.
Quotes arrive as PDFs and emails, and nobody lines them up against the spec.
A lower price turns into a test, a rework and a return nobody budgeted for.

The quote that looks cheapest is often the one for a different product. You find out after the order.

What changes.

TodayWith the engine

Matching: A quote read against whatever spec is on handEach quote checked against the approved revision
Differences: Found when the sample arrivesFlagged in the quote’s own words, before a price is compared
Cost: The price a unitReal cost: price, tests, rework and expected returns
The answer: A reply asking “is this the same?”A re-quote request naming revision, quantities and tests

How it works. 6 steps, 4 stages.

AI1
Rules and automation4
Your team1
Approval

1Receive
1. Rules and automation
  Match each quote to a revision
  Quotes, specs, sample photos and test reports attach to the product and revision they cite.
  - Outlook
  - Techpacker
2Check
1. AI
  Read the quote against the spec
  Finds a different revision, material or test in the quote’s own words, in any format.
2. Rules and automation
  Compare numbers and units
  Price, minimum, lead time and units checked field by field.
3Compare
1. Rules and automation
  Add what the quote leaves out
  Tests, rework and expected returns added to the price, from your own history.
4Decide
1. Your teamApproval
  Approve, or ask for a like-for-like quote
  Sourcing and development decide. A different material is never assumed to be equivalent.
2. Rules and automation
  Send the request to the factory
  The re-quote names the revision, the quantities and the tests it must meet.
  - Outlook

Every answer is kept with its revision

What you get. Real work, every week.

Quote Q07Held

Q07 is for a different jacket.

Cites: Revision C, 10 oz canvas
Approved: Revision D, 12 oz canvas
Missing: A wash test on the 10 oz canvas
Next: Ask for a quote on revision D

The mismatch brief, held until a person decides what to ask the factory.

Fernway sourcingWeek 4

Please re-quote on revision D

Quote Q07 cites revision C and a 10 oz canvas. The approved spec is revision D on 12 oz canvas, and its wash test is on file. Please quote revision D at 500 and 2,000 units, with lead time.

Canvas field jacket · revision D12 oz canvas · mill spec revision 2Quote on D

Drafted by the system, sent by sourcing

The like-for-like request, drafted for sourcing to approve and send.

How you’ll know it’s working.

Wrong-revision incidents
Quotes, samples or tests that cited a version you hadn’t approved.
Re-quotes per style
Each one is a week and a conversation that a check could have saved.
Days from quote to decision
How long a supplier waits on you, and your calendar waits on them.

Baselines agreed before we build.

The cheaper quote, costed like for like

Quote Q07, price a unit: $28.40
Wash test and rework: $2.10
Expected returns from shrinkage: $4.60
Real cost per jacket: $35.10

Against $31.60 for Q06 on the approved revision. The $2.10 and $4.60 are estimates from your own wash-test and returns history, so they stay illustrative until measured.

Works with what you have.

ERP, CRM & inbox

Outlook

PLM & specs

FlexPLM
Centric PLM
Arena
Techpacker
Specright

We configure first: PLM vendors now summarize and compare documents inside the PLM. We test that on your edition, with your messiest quotes, before building anything.
We build when: Quotes arrive by email and PDF in many formats, and nothing ties them to the revision you approved.

What a first build includes.

Built in your accounts, around your team. Scope, fee and baseline agreed before we start.

1Design
2Build
3Run it, or hand it over

Start with a review Scope this build

We build

A quote intake that attaches each quote to its product and revision
Field-by-field checks against the approved spec
A real-cost view per unit, from your own test and returns history
Re-quote requests drafted for sourcing to send

We start from

Approved specs and revision history
Supplier quotes and emails
Test costs and return rates by material

From your team

Owner: Head of sourcing
Involves: Sourcing
Development
Quality
Finance

Questions teams ask.

Can it read any quote?

It reads PDFs, spreadsheets and email text, and says when it isn’t sure. A quote that doesn’t name its revision is held as unresolved, never guessed.

Doesn’t our PLM do this now?

Some PLMs summarize and compare documents, and we’d use that first. We check what yours does on your edition. What it may not do is tie each quote to the revision you approved, add the cost of what’s missing and ask the factory for the right one.

Who owns it once it’s running?

You do. It’s built in your accounts, documented, with training for the people who run it. Ownership usually sits with your head of sourcing. We can keep running it with you, or step back.

How do we start?

Usually with a development review: two to four weeks, a fixed fee credited to the build, and a plan that’s yours. If the job is already clear, we can scope the build directly.