[Finance & business intelligence]() / [Use cases]() / [PO cash check]() [How it works]() [What you get]() [Scope]() [Start a review]() [Finance & business intelligence]()[Cash & commitments]() # Test a purchase order against your cash buffer. A purchase order tested against your cash buffer before it locks in, with the options laid out while the supplier can still change terms. [Start with a finance review]() [How it works]() Week 9 cash by option · winter order Buffer $250,000 - Pay the deposit as agreed **$205,000**$45,000 under - Collect $50,000 sooner **$255,000**$5,000 over - Split the deposit in two **$305,000**$55,000 over Illustrative figures. The order can change for 10 more days. The same order, three ways to pay for it, against the buffer. ## Sound familiar? - The order is approved on margin and demand, and cash gets checked afterward. - Nobody knows the last day the deposit can still change. - Splitting a deposit means a week of back and forth with the supplier. Once an order is irrevocable, a cash problem becomes a financing problem. ## What changes. ShowTodayWith the engine When it’s checked After the supplier invoice arrives Before the order is confirmed The question Can we afford it? What is the low point, and how far under the buffer? Options Argued out with the supplier Deposit change, split order or earlier collection, each priced The deadline Unknown The last day the order can change, on the page ## How it works. 4 steps, 4 stages. - AI**1** - Rules and automation**1** - Your team**2** - Approval 1. 1 Frame 1. Your team ### Name the order and its deadline Amount, deposit, payment dates and the last day the supplier accepts a change. 2. 2 Test 1. Rules and automation ### Add the order to the 13-week view The schedule recalculates the low point and how far it sits from the buffer. - NetSuite - Excel or Sheets 3. 3 Compare 1. AI ### Draft the options Deposit change, split order or earlier collection, each with its cash effect and what it needs from the supplier. 4. 4 Decide 1. Your team Approval ### Decide and record Finance and supply choose. The supplier conversation is theirs. The decision, owner and date are logged. The terms agreed update the forecast ## What you get. Real work, every week. PO decision · Winter Waxed field jacket Changeable for 10 days Split the deposit to keep week 9 above the buffer. Order Winter Waxed field jacket · $200,000 deposit Low point $205,000 in week 9, $45,000 under the buffer Options Split the deposit, move it later, or collect $50,000 sooner Draft advice Split the deposit. Supply confirms terms with the supplier Decides Finance lead, with the supply chain lead The decision card the finance lead and supply chain lead decide from. It prepares the choice and moves no money. ## How you’ll know it’s working. 1. Orders checked before they locked The share of purchase orders tested against the buffer before the supplier confirmed. 2. Lead time from a flagged order to a decision Days between the check and the call, against the supplier’s change window. 3. Stockouts or expedites after a change A deposit moved to protect cash shouldn’t cost you the stock. Baselines agreed before we build. ## Works with what you have. Commerce - NetSuite Accounting - QuickBooks Planning & BI - Excel or Sheets - Pigment We configure first Your ERP’s open purchase orders and the cash schedule you already keep. We connect the two before adding anything. We build when Purchase orders and cash live in separate files, and the check happens after the order is confirmed. ## What a first build includes. Built in your accounts, around your team. Scope, fee and baseline agreed before we start. 1. 1 Design 2. 2 Build 3. 3 Run it, or hand it over [Start with a review]() [Scope this build]() ### We build - A purchase order check on the 13-week view - Options with their cash effect - A decision card with an owner and a deadline - A register of open orders and their change windows ### We start from - Open purchase orders and supplier terms - The current 13-week cash view - Your cash buffer ### From your team Owner Finance lead, with the supply chain lead Involves - Finance - Supply chain - Merchandising ## Questions teams ask. Who sets the cash buffer? You do. Finance sets the buffer and what counts as under it. We apply it the same way to every order and show the gap. Will it tell us to buy less? It shows what an order does to cash, and the ways to change it. Whether to change the order is a call for finance and supply. Sometimes the right answer is to go ahead. Who owns it once it’s running? You do. It’s built in your accounts, documented, with training for the people who run it. Ownership usually sits with your finance lead, with the supply chain lead. We can keep running it with you, or step back. How do we start? Usually with a finance review: two to four weeks, a fixed fee credited to the build, and a plan that’s yours. If the job is already clear, we can scope the build directly. ## Part of your finance engine. One of 11 use cases, in 5 parts. [See the whole finance engine]() 1. [Trusted records **2**]() 2. [Margin **2**]() 3. [Cash & commitments **2**]() 4. [Payables & receivables **2**]() 5. [Reporting & decisions **3**]() In cash & commitments - [**Cash scenarios**Forecast cash across inventory and growth plans]() - **PO cash check**You’re here Works with - [**Landed cost**Put true landed cost into every margin number]() - [**Trading brief**Run a weekly trading brief that ends in decisions]() ## Check the order before it locks. Start with a finance review. [Start with a finance review]() [**Talk it through first**15 minutes]() We reply within one business day. --- Source: [https://www.thekeating.co/use-cases/po-cash-check/]() [Contact Keating & Co](mailto:nelson@thekeating.co) · [Agent guidance](https://www.thekeating.co/llms.txt)